Immigration applications, university admissions and court filings often require certified translations of foreign-language documents. Getting this wrong can cause delays or a Request for Evidence (RFE). Here’s what you need to know.
What makes a translation “certified”?
In the United States, a certified translation is a complete translation accompanied by a signed statement from the translator or translation provider attesting that the translation is accurate and complete and that the translator is competent to translate from the source language into English.
What USCIS requires
USCIS regulations state that any document containing foreign language submitted to USCIS must be accompanied by a full English translation that the translator has certified as complete and accurate, and by the translator’s certification that they are competent to translate from the foreign language into English.
- Complete: every word, stamp, seal and handwritten notation must be translated or described.
- Certified: includes the signed certification of accuracy and competency.
- Legible: the translation should mirror the layout of the original so reviewers can compare.
Certified vs. notarized
A notary public does not verify translation accuracy — they verify the identity of the person signing the certification. USCIS does not generally require notarization, but some schools, courts, foreign governments and agencies do. We can provide both.
Common documents
Birth and marriage certificates, divorce decrees, death certificates, police clearances, diplomas and transcripts, bank statements, and court records.
Tips to avoid delays
- Send a clear, complete scan of every page, including the back.
- Use the exact spelling of names as they appear in your passport.
- Don’t translate documents yourself for your own application, even if you’re fluent.
- Keep the original and the translation together in your filing.
Order a certified translation — most vital records are delivered in 24–48 hours.